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full time Fundraising/administrative assistant (Montreal)

at Jobs in Montreal Montreal

• Develop office infrastructure- filing systems, etc
• Keep hard copy files of donor letters and correspondence.
• Manage all administrative aspects of development activities.
• Manage Raiser's Edge data base system and Network Directories
• Participate in the organization and execution of all fundraising activities including donor and relations, direct mail appeals, and special events.
• Accept donations and preparing acknowledgement letters and other correspondence.
• Create monthly fundraising reports and other database reports as needed.
• Update and correct database records.
• Conduct preliminary research on prospective corporate foundations and individual donors.
• Coordinate productions and mailing of appeal letters including ORT campaign.
• Maintain calendar for follow up calls and grant application deadline dates as well as tracking pledges, and sending out reminder invoices as needed
• Maintain guest lists, preparing registration materials and other duties as assigned for fund-raising events.
• Handle all administrative details associated with the Fundraising Committee
• Update alumni database as needed and ensuring that material/notes are entered in both RE and Net Directories.
• Review school website on a regular basis to ensure material is up to date and recommending ways to further improve site
• Assist with the preparation of alumni newsletters and maintaining relationships with alumni
• Assist with donor stewardship as needed
• Assist with the coordination of alumni events, fundraising events, etc.
• Other duties as assigned by the Director of Advancement

Qualifications and Experience
? 2-3 years of hands- on experience
? Fully bilingual- Excellent verbal and written communications skills in both languages
? Experience in an administrative position, preferably in a not-for-profit organization
? Experience working with volunteer committees as asset
? Ability to organize and prioritize work
? Ability to use social media tools effectively and efficiently.
? Able to use publisher or similar graphics programs
? Comfortable with Word, Excel, PowerPoint, Publisher
? Knowledge of Raiser's Edge a major asset
? Able to respect confidentiality as the norm under which the school operates
? Ability to work independently with little supervision
? Minimum education required: Bachelor's Degree or equivalent
? Excellent interpersonal skills

Deadline for resumes" August 22.2012

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