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full time Administrative Assistant (Montreal, Quebec)

at Jobs in Montreal Montreal

Administrative Assistant
(30 hrs/week)

Basic Function: Performs routine secretarial and database operations, as well as diverse specialized project administration for the chapter.

Work Direction: Works under the supervision and training of the Bookkeeper and Executive Director.

Duties and Responsibilities:
• Provides administrative, secretarial and clerical support to the chapter office.
• Administers select on-going programs and/or special projects as assigned by the Bookkeeper or Executive Director (e.g. stewardship programs, volunteer coordination, etc.).
• Maintains assigned office, program and event records, files and databases.
• Coordinates and maintains chapter financial records and reports, as needed.
• Inputs data and maintains databases on a consistent, accurate and timely basis.
• Receives and screens telephone calls and visitors, resolving routine and some complex inquiries.
• Assists in the coordination of meetings and activities of the Board of Trustees and volunteer committees.
• Maintains a working knowledge of the Society mission and its programs to address them.
• Performs other related duties, as assigned.

Position requirements:
• Excellent word processing and database management.
• Good communication, detail-oriented and highly organized.
• Proficient in business English and French - spelling, punctuation and grammar.
• Proficient in basic accounting and bookkeeping skills.
• Knowledge of standard business machines and computers.
• Professional maturity and judgement.
• Knowledge of Microsoft office programs (e.g. Excel, Word and Outlook.).

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